Glass Delivery Specialist

How to Have an Effective Board Meeting

A board meeting is an opportunity to discuss strategic issues and make decisions that will ensure your company’s success. However, if the meeting isn’t well planned or executed it could be ineffective and waste valuable time for the board members. To ensure that your board meetings are successful, it is important to recognize common mistakes that could hamper board productivity and performance.

1. Overcrowding your agenda

The pressure of trying to cover more than one topic in one meeting is a recipe for rapid discussions and a short time for each topic. It is also difficult to keep participants engaged in this type of discussion.

2. Documentation for boards that is poorly prepared

It is important to distribute all necessary documents to the board members prior to the meeting. This includes the meeting agenda and minutes from the past, as well as the report of the committee, the book for the board along with proposed policies and other pertinent information.

3. Failure to follow-up on actions items

Inaction on the outcomes of your board meetings is a grave issue that can be prevented by assigning clear the responsibilities and deadlines for tasks and promptly communicating the actions after the meeting.

It is vital that every board member has the opportunity to voice their opinion in the making of decisions. This requires fostering an environment that encourages a variety of perspectives and allows those perspectives to make well-rounded decisions. This can be accomplished by ensuring that all members are able participate in every meeting and by ensuring that results of the board’s decision-making are recorded in a timely manner.

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